Account Editor
Using MDaemon's Account Editor to create and edit accounts.
The Account Editor contains all settings specific to MDaemon accounts. It is used for creating new user accounts and for editing existing accounts. When creating a new account, most fields will be automatically filled in while typing the Real Name of the user. This auto-generated information is based on the templates and settings found in New Account Defaults.
Personal Information
Full name
Enter the user's first and last name here. When setting up a new mail account, the templates are reapplied each time the value in this field is changed. Real names cannot contain "!" or "|".
POP/IMAP Account Information
Mailbox
This field specifies a unique name for the mailbox, and is also used as the account's POP/IMAP logon. In addition, the Mailbox must be unique and cannot contain spaces. After entering the name of the mailbox, click the drop-down list box and choose the domain to which this account's mailbox will apply. MDaemon's Primary Domain will appear in this control by default. Mailbox names cannot contain "!" or "|".
Password
Enter an account password in this field. Below the field you will see a short statement that will tell you whether or not Dynamic NT Authentication is being used for the account.
Disable all access to this account
Click this option if you wish to disable all access to the account. The user will not be able to access the account by any means, nor will MDaemon accept mail for it. MDaemon will operate as if the account doesn't exist. It will, however, still count toward the number of accounts used in your license's account limit.
Disable POP and IMAP access for this account
Click the check box if you do not want the user to be able access his or her account via POP or IMAP. The account may still be accessed via WorldClient and/or WebAdmin if that those options are enabled for the account.
Enable Outlook Connector support for this account
Click this option if you wish to allow the account to share Microsoft Outlook folders using Outlook Connector for MDaemon. Note: this option will only be available when Outlook Connector is installed.
Notes/Comments on this Account
Use this text area for detailing any notes or comments regarding the account.
Aliases
Click this button to open the Alias Editor, which will have the current account displayed and any aliases assigned to the account listed. You can use this dialog to edit previously configured aliases or create new ones.
Mail Storage Information
Message directory
Enter the directory where inbound mail messages destined for this account's mailbox should be placed.
Storage Format
Storage format
This window allows you to attach an MBF to the mailbox message directory. MBF files provide a method of mail system compatibility which may be useful in integrating your existing mail system with MDaemon Server v8. For a complete discussion of MBF files and how to construct them see Creating and using MBF files .
Edit MBF
This button will allow easy editing of the account's MBF file.
Advanced Options
Enable automatic extraction of MIME encoded attachments
If set, this switch causes MDaemon Server v8 to automatically extract any Base64 MIME embedded file attachments found within incoming mail messages. Extracted files are removed from the incoming mail message, decoded, and placed in the account's File Directory, or in some other directory if you have enabled the Attachment Linking feature (see page ) and designated an alternate directory. A notice is placed within the textual portion of the mail message in place of the encoded data which states where the file was placed and what the file name is. If Attachment Linking is enabled then an html hyperlink will appear in the message that can be used to download the file. This feature is extremely useful for mail transport systems and clients that do not have built in MIME capability or that require encoded parcels to be extracted and placed in separate directories from the textual portions of the mail message before being submitted into the mail stream.
Users who access their accounts through mail clients such as Eudora or Microsoft Outlook or Outlook Express may not wish to use this option since those more powerful email clients can properly handle MIME Base64 encoded attachments.
Mail Forwarding Options
This account is currently forwarding mail
This switch governs whether or not mail will be forwarded to the address specified in the Forwarding Address field.
Forwarding address(es)
This field allows you to specify an address where copies of all inbound mail messages destined for this account will be automatically forwarded once they arrive at the server and are delivered to the account's local mail directory. A copy of each new message arriving at the server will be automatically generated and forwarded to the address specified in this field provided the This Account Is Currently Forwarding Mail switch is selected.
Retain a local copy of forwarded mail
If the account is forwarding mail to another address it may not be necessary for MDaemon to retain a copy of the message in the users local mailbox. This switch governs that action.
Advanced Forwarding Options
Forward the message to this host
If a mail host is specified here the forwarded message will be delivered to it rather than to the domain specified by the value found in the Forwarding Address field.
Use this address in SMTP envelope
If an address is specified here, this address will be used in the SMTP "Mail From:" statement used during the session handshaking with the accepting host. Normally, the sender of the message is used in this portion of the SMTP envelope. If you require an empty SMTP "Mail From:" command (looks like this: MAIL FROM <>) then enter "[trash]" into this control.
Use this TCP port
MDaemon will send this message on the TCP port specified here rather than the default SMTP outbound port.
Account Options
Hide account from calendar 'EVERYONE' list, and VRFY results
MDaemon automatically maintains a mailing list called MasterEveryone@primary-domain.com that can be used to address every account on the server. It also maintains lists for each secondary domain called Everyone@users-domain.com that can be used to address all users of specific domains. By default MDaemon will include all accounts of all domains when it constructs the MasterEveryone list, and all accounts of the each separate domain for the individual Everyone lists. Click this checkbox if you want the account to be private and hidden from these lists. This will also hide the account from the calendar system and VRFY results.
By default, users are added to the MasterEveryone list in "Read Only" mode. If you want them to be added in "normal" mode then change the following key in the MDaemon.ini file located in MDaemon's \app\ subfolder to the following setting:
MasterEveryoneListReadOnly=No (default setting is Yes)
If you wish to completely disable the Master Everyone list feature then change the following MDaemon.ini setting to the following value:
[Special]
CreateMasterEveryoneList=No (default setting is Yes)
Store mail messages in an encrypted state
If selected, MDaemon will store mail for this account in an encrypted state. The messages will not be directly readable while in this state and should provide a very good level of protection. MDaemon will decrypt the message when it is transmitted via POP to the account holder but while stored on disk this account's message files will be encrypted.
Allow changes to account settings via email messages
This switch determines whether the user has access to account variables through remote email messages. This feature allows the user to perform common account maintenance such as changing passwords or mail directories by sending specially formatted mail messages to the server. For a complete discussion on remote account manipulation see Remote Server Control Via Email .
Account can modify the public address book
Click this option if you want the account to be able to add and delete entries from the WorldClient or LDAP-based public address books.
Use default address book as Spam Filter white list
The Spam Filter's White List (auto) tab contains a global option that can be used to cause Spam Filter processing to be skipped when the sender of a message is found in the local recipients default address book file. This option controls that feature for this specific account. If you have enabled the Spam Filter's global option but do not wish to apply address book white listing to this MDaemon user, then clear this check box.
Note:Keeping your address book updated and synchronized with WorldClient, the Windows Address Book, and other MAPI mail clients that use the Windows Address Book, can be easily done using ComAgent.
Update default address book when account sends mail
Click this option if you wish to add to this account's address book all non-local email addresses to which it sends mail. When used in conjunction with the option to use the default address book file as the white list, the number of Spam Filter false positives can be drastically reduced. The option "Enable automatic address book updating", located on the Spam Filter dialog's White List (auto) tab, must be enabled before you can use this feature.
Note:This option is disabled when the account is using an auto-responder.
Administrator Access
This account is a Global Administrator
Enable this checkbox to grant the user server-level administrative access. Users with server level administrative access have:
Full access to server configuration, all users, and all domains via WebAdmin
Access to all calendars of all users
Access to all MDaemon users of all MDaemon domains as Instant Messaging buddies.
The ability to post to all mailing lists even if flagged as "Read Only".
The ability to post to all mailing lists even if not a member.
The user will have complete access to MDaemon's files and options. For a discussion on the administrative options within WebAdmin, see the WebAdmin user manual.
This account is a Domain Administrator
Click this checkbox to designate the user as a Domain Administrator. Domain Administrators are similar to global or server level admins except that their administrative access is limited to the domain to which they belong. For more information on Domain Administrators see the WebAdmin user manual.
Quota Options
This account must observe these quota settings
Here you can specify the account's maximum number of allowable messages and the maximum amount of disk space (in kilobytes) that the account can consume (this includes any decoded file attachments in the account's File Directory). If a mail delivery to the account is attempted which would exceed the maximum messages limit or the maximum disk space allocated then the message is forwarded to the postmaster along with an appropriate warning. If a MultiPOP collection would exceed the account's maximum a similar warning is issued and the account's MultiPOP entries are automatically switched off (but not removed from the database).
Account and Old Mail Pruning
The controls in this section are used to designate when or if this account will be deleted by MDaemon if it becomes inactive. You can also designate whether or not old messages belonging to the account will be deleted after a certain time period. Each day at midnight, MDaemon will remove all messages that have exceeded the time limits stated, or it will delete the account completely if it has reached the inactivity limit. The default controls for these settings are located in the Primary Domain Configuration and Secondary Domains dialogs, but the controls on this tab can be used instead if you want this account's settings to override the domain defaults.
Use defaults for this domain
If you want to use the default Account and Old Mail Pruning settings for the domain to which this account belongs then click this checkbox. The default settings are located on either the Primary Domain Configuration or Secondary Domains dialog, depending on which type of domain the account belongs to.
Automatically delete account if inactive for XX days (0 = never)
Specify the number of days that you wish to allow the account to be inactive before it will be deleted. A value of "0" in this control means that the account will never be deleted due to inactivity.
Delete messages older than XX days (0 = never)
A value specified in this control is the number of days that any given message may reside in the account's mailbox before it will be deleted by MDaemon automatically. A value of "0" means that messages will never be deleted due to their age.
Delete deleted IMAP messages older than XX days (0 = never)
Use this control to specify the number days that you wish to allow IMAP messages that are flagged for deletion to remain in this user's folders. Messages flagged for deletion longer than this number of days will be purged. A value of "0" means that messages flagged for deletion will never be purged due to their age.
Delete old messages from IMAP folders as well
Click this checkbox if you want the "Delete messages older than…" control to apply to messages in IMAP folders as well. When this control is disabled, messages contained in IMAP folders will not be deleted, regardless of their age.
Use the controls on this tab to govern whether or not the displayed account will be able to send or receive mail to or from non-local domains (domains located somewhere other than your Local Area Network). There is a switch on the New Account Defaults dialog for designating whether or not new accounts will have this restriction enabled by default.
Inbound Mail Restriction
This account can't receive messages from the outside world
Click this checkbox if you want the displayed account to be prevented from receiving email messages from non-local domains.
…except if from one of these addresses
Addresses specified in this area are exceptions to the Inbound Mail restriction. Wildcards are permitted. Thus if you designated "*@altn.com" as an exception then all inbound messages from any address at altn.com would be accepted and delivered to the account.
New address
If you wish to add an address exception to the Inbound Mail Restrictions list then type it here and click the add button.
Add
After entering an address into the New address control, click this button to add it to the exceptions list.
Remove
If you wish to remove an address from the restrictions list, select the address and then click this button.
Messages from unauthorized sources should be…
The options in this drop-down list box govern what MDaemon will do with messages that are destined for this account but originate from a non-local or otherwise unauthorized domain. You may choose any of the following options:
Refused - Restricted messages will be refused by MDaemon.
Returned to sender - Messages from restricted addresses will be returned to the sender.
Sent to postmaster - Messages that are restricted will be accepted but delivered to the postmaster instead of this account.
Outbound Mail Restriction
This account can't receive messages to the outside world
Click this checkbox if you want the displayed account to be prevented from sending email messages to non-local domains.
…except if from one of these addresses
Addresses specified in this area are exceptions to the Outbound Mail restriction. Wildcards are permitted. Thus if you designated "*@altn.com" as an exception then all outbound messages to any address at altn.com would be delivered normally by MDaemon.
New address
If you wish to add an address exception to the Outbound Mail Restrictions list then type it here and click the add button.
Add
After entering an address into the New address control, click this button to add it to the exceptions list.
Remove
If you wish to remove an address from the restrictions list, select the address and then click this button.
Messages to unauthorized sources should be…
The options in this drop-down list box govern what MDaemon will do with messages that originate from this account but are destined for a non-local or otherwise unauthorized domain. You may choose any of the following options:
Refused - Messages to unauthorized addresses will be refused by MDaemon.
Returned to sender - Messages from restricted addresses will be returned to the sender.
Sent to postmaster - Messages that are restricted will be accepted but delivered to the postmaster instead of the designated recipient.
Web-based Mail Access
Account can access email via WorldClient
Enable this checkbox if you want the account to be able to access the WorldClient server, which enables them to check their email using a web browser.
Web-based Remote Configuration Permissions
Account can modify its own settings via the WebAdmin
Enable this feature if you wish to grant the MDaemon user permission to modify their account settings via WebAdmin. They will only be able to edit those settings that you enable below.
When this feature is enabled, and the WebAdmin server is set to Active on the Message Router, user will be able to log in to WebAdmin using their browser by pointing it to http://mdaemonsdomain.com:Port. They will first be presented with a logon screen and then a screen that contains the settings that they have been given permission to edit. All they need to do is edit whatever settings they choose and then click the Save changes button. They can then logout and close their browser.
If the user has been given Global or Domain Administrative permission (designated on the Admin tab) they will see a different screen after they log in to WebAdmin. For a discussion on the administrative options within WebAdmin, see the WebAdmin user manual.
Edit real name
Enabling this feature will allow the user to modify their Real Name setting.
Edit password
Click this checkbox if you wish to allow the user to modify their Account Password.
Edit mail directory location
This control is used to give the user permission to modify their Message Directory location.
Edit forwarding address
When this feature is enabled, the user will be able to modify their forwarding address settings.
Edit advanced forwarding
When this feature is enabled, the user will be able to modify their Advanced Forwarding Options.
Edit encrypt mail setting
This feature allows the user to control whether or not mail messages of 4096 bytes or less will be stored in their mailbox in an encrypted state.
Edit IMAP rules (PRO version only)
Use this control to enable users to create and manage their own IMAP Mail Rules. This feature is only available in MDaemon PRO.
Edit EVERYONE list setting
This feature allows the user to control whether or not they will be included on MDaemon's EVERYONE Mailing List.
Edit quota settings
Click this checkbox if you wish to allow the account to modify their quota settings.
Edit MultiPOP settings
Click this switch if you wish the user to be able to enable and disable MultiPOP collection.
This control doesn't grant the user the ability to create, delete, or edit MultiPOP entries in any way. MultiPOP entries must be created by the administrator using the MDaemon interface. This feature is for allowing users to control whether or not MultiPOP Mail Collection for their account is turned on.
Edit autoresponder settings
Click this checkbox if you want the user to be able to add, edit, or delete AutoResponders for their account.
Edit allow changes via email
Click this checkbox if you wish to allow the user to modify their Account Settings via specially formatted email messages.
Apply defaults
Click this button to cause the default settings designated on the Web Access Defaults dialog to be applied to this MDaemon account. Any alternate settings that have been specified on this individual's account will be replaced by the Web Access Defaults settings.
Auto Response Event
Enable an auto responder for this account
Enable this control to activate an auto responder for the account.
Use this auto response script
This field specifies the full path and filename of the response file (*.RSP) that will be processed and dispatched to the message sender. This file will first be passed through the filtering mechanism associated with MBF files. Any template string available for use in an MBF file will also be available for use in an auto-response file.
Schedule
Click this button to open the Schedule dialog on which you can set a start and end date and time for the Auto Responder to be active. Leave the Schedule blank if you want the Auto Responder to be active continually.
Do not send auto response if message is from one of these addresses
Here you can list addresses that you wish to be excluded from responses initiated by this Auto Responder.
Del
Click this button to delete selected entries from the list of excluded addresses.
New excluded address-wildcards okay
If you wish to add an address to the list of excluded addresses enter it here and then click the Add button.
Add
After entering an address in the New Excluded Address text box, click this button to add it to the list of excluded address.
Run a Program
Run this program
This field specifies the full path and filename to a program that will be launched when new mail arrives at the specified mailbox. Care must be taken to ensure that this process terminates properly and can run unattended. Optional command line parameters can be entered immediately following the executable path if desired.
Pass message to process
Select this option and the process specified in the Run This Process field will be passed the name of the triggering message as the first available command line parameter. Note that by the time the message name is passed to the specified process the account's MBF file will already have been applied. This is useful in that applying an MBF can reformat the message into a consistent structure regardless of the source of the original message. When the auto responder is setup on an account which is forwarding mail to another location and not retaining a local copy in its own mailbox (see Forwarding) then this functionwill be disabled.
Advanced Options
Add sender to this mailing list
If a mailing list is entered in this field then the sender of the mail message will be automatically joined to that mailing list. This is a very handy feature for building automatic lists.
Remove sender from this mailing list
If a mailing list is entered in this field then the sender of the mail message will be automatically removed from the specified mailing list.
With MDaemon, IMAP users can have their mail routed automatically to specific folders on the server. Similar to the Content Filters, MDaemon will examine the headers of each message and then compare them to rules. When a message for the account holder matches one of their rules, MDaemon will move it to the folder specified in that rule. This method is much more efficient (for both the client and server) than attempting to filter the messages at the client, and since some IMAP clients do not even support message rules or filtering, IMAP Mail Rules provides this functionality to them.
IMAP Mail rules and messages folders can be created directly on the server via the IMAP Mail Rules tab of the Account Editor. They can also be created by the users themselves via specially formatted email messages. Support for managing IMAP Mail Rules has also been added to WebAdmin. By simply logging in to WebAdmin with their browser they can manage their own account rules and settings that you have given them permission to manage. Thus, by using WebAdmin you can give your users total control over their own rules and avoid having to manage those functions for them.
Existing IMAP Mail Rules
This box displays the list of all rules that have been created for the user's account. Rules are processed in the order in which they are listed until a match is found. Therefore, as soon as a message matches one of the rules it will be moved to the folder specified in that rule and then rule processing for that message will cease. Use the Up and Down buttons to move rules to different positions in the list.
Remove
Click a rule in the list and then click Remove to delete it from the list.
Clear all
Clicking this button will delete all of the user's IMAP Mail Rules.
Up
Click a rule in the list and then click this button to move it to a higher position in the list.
Down
Click a rule in the list and then click this button to move it to a lower position in the list.
New IMAP Mail Rule
Use the controls in this section to create new IMAP Mail Rules for the users.
If the [message header] header
Type a message header into this box or choose one from the drop-down list. MDaemon will search this header in all of the account's incoming messages for the text contained in the "This text" control below. Then, based upon the type of comparison being made, it will determine which messages should be moved to the rule's specified folder.
Comparison drop-down list box
This is the type of comparison that will be made when a message's headers are compared to the IMAP Mail Rule. MDaemon will search the specified header for the text contained in the "This text" field and then proceed based upon this control's setting-does the header's complete text match exactly, not match exactly, contain the text, not contain it at all, start with it, and so on.
This text
Enter the text that you want MDaemon to search for when scanning the message header that you have specified for the rule.
Then move message to this folder
After specifying the various parameters for the rule, click the folder that you want messages matching it to be moved to and then click the Add rule button to create it.
New folder
Click this button to create a new folder. This will open the Create Folder dialog on which you will assign a name for the folder. If you want it to be a subfolder of an existing folder then choose the folder from the drop-down list.
The MultiPOP feature (located on the Account Editor) allows you to script an unlimited number of POP host/user/password combinations for collection of mail messages from multiple sources. This is useful for your users who have mail accounts on multiple servers but would prefer to collect and pool all their email together in one place. Before being placed in the user's mailbox, MultiPOP collected mail is first placed in the local queue so that it can be processed like other mail having autoresponders and Content filters applied to it.
MultiPOP Mail Collection
Enable MultiPOP mail collection for this account
This switch must be enabled for MultiPOP processing to occur for the account.
Server
Enter the POP3 server from which you wish to collect mail. Additionally, if you wish to specify a port to collect the mail from other than MDaemon's current default POP port, you can do so by appending a new port value to the host name separated by a colon. For example, using "mail.altn.com" as a MultiPOP host will connect to that host using the default outbound POP port while using "mail.altn.com:523" will connect to that host on port 523.
Logon
Enter the POP3 USER or LOGON name that accesses the mail account on the specified server.
Password
Enter the POP3 password or APOP shared secret used for accessing the mail account on the specified server.
Use APOP (password field contains shared secret)
Click this checkbox is you want the MultiPOP entry to use the APOP method of authentication when retrieving mail from its corresponding host. Note: The Password control must contain the APOP shared secret when this feature is chosen.
Leave a copy of message on POP server
Click this checkbox if you want to leave a copy of collected messages on the server. This is useful when you plan to retrieve these messages again at a later time from a different location.
Delete messages once [xx] or more have accumulated (0 = never)
This is the number of messages that MultiPOP will leave on the remote POP server. Any further messages will be deleted from the server when you collect them. The oldest messages are the ones that will be stored. For example, if you specify "200" in this option then the oldest 200 messages will remain in the remote server's mailbox. Each time MultiPOP is used to collect mail from that server those messages will remain, but any further messages will be downloaded and deleted. Specify "0" if you do not wish to delete any messages, regardless of the number stored.
Don't download messages larger than [XX] KB (0 = no limit)
Enter a value here if you wish to limit the size of messages that may be downloaded.
Remove
Click this button to remove the selected MultiPOP entries from the list.
Enable/disable
Clicking this button toggles the state of the selected MultiPOP entries. This switch gives you control over whether MDaemon will collect mail for this entry or skip over it when it performs its MultiPOP processing.
Add
Press this button to add your values to the list of MultiPOP records.
Replace
When an entry is selected from the list it will be presented for editing. After making any desired changes, click this button to apply them.
Note:This tab is only available when the Enable user folder sharing option is enabled on the Shared Folders dialog (click Setup Shared folders…, or press Ctrl+F).
IMAP Folders
This area displays all of the user's IMAP Folders and can be used to share access to them with other MDaemon users. When the account is first created, this area will be empty until you use the Folder name and Create options (or the options on the IMAP Mail Rules tab) to add a folder to it. Subfolders in this list will have the folder and subfolder names separated by the delimiter character designated on the Shared Folders tab of the Shared Folders dialog (click Setup Shared folders… Shared Folders).
Remove
To remove a Shared IMAP folder from the list, select the desired folder and then click the Remove button.
New IMAP Folder
Folder name
To add a new folder to the list, specify a name for it in this control and click Create. If you want the new folder to be a subfolder of one of the folders in the list, then prefix the new folder's name with the parent folder's name and the delimiter character designated on the Shared Folders tab of the Shared Folders dialog. For example, if the delimiter character is '/' and the parent folder is "My Folder" then the new subfolder name would be "My Folder/My New Folder". If you don't want it to be a subfolder then name the new folder "My New Folder" without the prefix.
Create
After specifying a folder's name click this button to add the folder to the list.
Replace
If you wish to edit one of the Shared Folders, click the entry, make the desired change, and then click
Edit access control list
Choose a folder and then click this button to open the Access Control List dialog for that folder. Use the Access Control List dialog to designate the users that will be able to access the folder and the permissions for each user.
Access Rights
This area is for designating the MDaemon user accounts that you wish to grant access to the shared folder, and for setting the access permissions for each one. You can reach this dialog from the Shared Folders tab of the Account Editor (click Accounts Account Manager… User Account Shared Folders). Double-click the desired folder, or click the folder and then click Edit access control list, to open the Access Control dialog for that folder. Each entry lists the email address of the account and a one letter Access Level abbreviation for each Access Right that you grant to the user.
Email address
From the drop-down list, choose the MDaemon account that you wish to grant access to the shared folder.
Add
After choosing an Email Address from the list, and the access rights that you wish to grant to the user, click Add to add the account to the list.
Replace
To modify an existing Access Rights entry, select the entry, make any desired changes to the Access Rights, and then click Replace.
Remove
To remove an entry from the Access Rights list, select the desired entry and then click Remove.
Import
With the Import feature you can add the members of an existing Mailing List to the list of users with Access Rights. Choose the access rights that you wish to grant to the users, click Import, and then double-click the desired list. All of the list's members will be added to the list with the rights that you set.
Access Rights
Choose the rights that you wish to grant to individual users by clicking the desired options in this area and then clicking Add for new entries or Replace for existing entries.
You can grant the following Access Control Rights:
Lookup (l) - user can see this folder in their personal list of IMAP folders.
Read (r) - user can open this folder and view its contents.
Write (w) - user can change flags on messages in this folder.
Insert (i) - user can append and copy messages into this folder.
Create (c) - user can create subfolders within this folder.
Delete (d) - user can delete messages from this folder.
Set Seen Flag (s) - user can change the read/unread status of messages in this folder.
Administer (a) - user can administer the ACL for this folder.
Post (p) - user can send mail directly to this folder (if folder allows).
Help
Click Help to display a list of the access rights and their definitions.
