Posting rules
In step 4 , rules for posting messages to the mailing list and for automatic modifications of the messages can be defined.
Figure 4. Creating a mailing list posting rules
- Member can post a message
- This option specifies whether a member is allowed to post messages. You can select from the following options: Allowed messages sent to the mailing list will be delivered to all members (including the sender) immediately. Moderator must approve messages to the list address are forwarded to moderators for confirmation. The message is sent to other members only when approved by a moderator. If denied, the sender is informed. Denied members cannot post messages to the mailing list.
- Non-member can post a message
- This option allows users that are not members of the list to post a message. Note:The message will not be sent to the sender as he/she is not a member of the list.
- Moderator can post a message
- You can use the following options to define whether a moderator can send messages to mailing lists and how: Allowed use this option to deny members and non-members access for security reasons. Thus only moderators can send messages to the mailing list. Moderator must approve this option has similar function as the previous one but it provides higher security. If a sender tries to break the denial rule by using the moderator's address, the message will not be sent into the mailing list but it will be forwarded to the moderator. Use rules for members/non-members This option assigns the moderator rules for members/non-members (according to the fact whether the moderator is a member of the mailing list or not).
- Notify server about sending...
- Users that send messages to the list will be informed that their requests were forwarded to the list moderators. This message will be delivered to them immediately after the request reception. If this option is disabled, users will receive the report when the request is denied or when the timeout expires.
- Send delivery errors to moderators
- If this option is enabled, all error reports related to the mailing list will be delivered to moderators. Otherwise, only the sender of the email message will receive the error report. Refusing a message with no subject is an example of an error.
- Reply-To:
- This item specifies which address will be used in the messages as the address for replies (the Reply-To: item in email headers): Sender the address of the original sender will be kept in the header. Responses will be sent to the original sender only. If this alternative is chosen, the message sent to the list will not be modified. This list the address of the original sender will be substituted by the list address. This means that the responses will be sent to all list members. Other address the address of the original sender will be substituted by a user defined email address. Responses to the messages can be sent to a particular person, another mailing list, etc.
- Add this prefix to each subject
- Prefix that will be added to subjects of each message sent to this list. When a new list is opened, its name inserted in square brackets is entered to this item automatically. The item content can be edited and it can be left blank (if it is empty, there will be no prefix added to the subject). Note: If a subject already has a prefix (e.g. in response to a previous message the standard form is Re: [name] Original subject), the new prefix will not be added.
- Hide sender's address and...
- If this function is enabled, the sender's address (the From item ) will be substituted for the list address in each email sent to the list. If the sender does not enter his/her name, the messages will be anonymous. Note:If this option is enabled, the This list or Other address must be set in the Reply-To item.
- Permit messages with an empty subject
- If this option is disabled, only messages with a non-blank Subject will be accepted.
