Documentation for Internet Access Monitor, Mail Access Monitor

User Defined Reports

If you are involved in generating reports of the same kind on a regular basis, Internet Access Monitor and Mail Access Monitor provide convenient tools for automating that procedure called User Defined Reports.

You configure the report parameters (report period, report sections, type, and objects) once and save them on the template list. Whenever you need to generate the report, you will simply select one of the previously created templates, and all the report parameters will automatically get their saved values.

Report templates are also used when adding a new "Generating report" task in the task manager (see Settings | Task manager)

Creation of the User Defined Report

To create a new User Defined Report you need to select "User Defined Reports" report kind from "Report Kind" dropdown menu. Now press the "Add New Item" button and enter report's name and description.

After that you should configure the report filters and select result report's sections.

Always use all list items - if this flag is turned on, the program will always use all lists items during report generation.

After that you should configure filtering critera of the report's sections items.

Report Delivery Settings

Each report has its own settings, which can be edited by clicking on the "Report Delivery Settings" button.
Task manager uses these settings when performing the "Generating report" task.

Path to file - full path (including file name), where the report will be saved. In the file name, you can enter special control substrings, which will be replaced with the real values when the "Report Generation" task is launched.
The following substrings may be used:

• %Y% - year of task's starting time.
• %M% - month of task's starting time.
• %D% - day of task's starting time.
• %HH% - hour of task's starting time.
• %MM% - minute of task's starting time.
• %SS% - second of task's starting time.
• $YYYY$ - year of task's starting time in four digit format.
• $YY$ - year of task's starting time in two digit format with leading zero.
• $Y$ - year of task's starting time in two digit format without leading zero.
• $MMMM$ - long month name of task's starting time.
• $MMM$ - short month name of task's starting time.
• $MM$ - month of task's starting time in numeric format with leading zero.
• $M$ - month of task's starting time in numeric format without leading zero.
• $DDDD$ - long day name of task's starting time.
• $DDD$ - short day name of task's starting time.
• $DD$ - day of task's starting time in numeric format with leading zero.
• $D$ - day of task's starting time in numeric format without leading zero.
• $HH$ - hour of task's starting time in numeric format with leading zero.
• $H$ - hour of task's starting time in numeric format without leading zero.
• $MIMI$ - minute of task's starting time in numeric format with leading zero.
• $MI$ - minute of task's starting time in numeric format without leading zero.
• $SS$ - second of task's starting time in numeric format with leading zero.
• $S$ - second of task's starting time in numeric format without leading zero.

Therefore, the following type of filenames is now available: d:\username.%D%%M%%Y%.%HH%%MM%%SS%.html

File type - file type, which the file will be saved on disk or sent via e-mail as.

Recipients e-mail addresses - list of the report recipients' e-mail addresses.

Compress file before sending - this flag allows you to compress(zip archive) your report before it will be sent.